The meeting was called to order by President Kathy Akiyama at 10:25 in the house of Marna Broekhoff.
Present: Kathy Akiyama, Reuel Kurzet, Molly Williams, Juliet Pursell, Michele West, Alison Evans, Leslie Siebert, Anne Bachmann, Kathleen Kuba, Joel Glick, Linda Steinle, Bill Walker, Marna Broekhoff, Donna Frankel, Talisman Saunders, Helene Zoolkoski
I. Previous Minutes were approved with the following changes:
a) Change spellings of: Joy Peyton, Gail, and Pearson.b) Under Elementary: Statewide inservice is Oct. 11
c) Linda with an "a" will work on fall conference&emdash;then just period.
d) Under ORTESOL 2002: site cost will be: 2500-2550, not 4500
e) Minutes to be approved with changes noted.
II. ORTESOL Secretary
A. Online voting approved Amber Bliss as Secretary. Amber will take responsibilities in June.
III. ORTESOL Journal
A. Per Alice Goldstein, the timeline for publication is up in the air. They are no longer soliciting manuscripts, but are still working on issue. Membership is owed 2 journal issues to be made up this year, but so far there is no deadline for the finished product. Alice, Martha Yanku, Frank Engel are editors; they should have 2 journals out this year.
IV. ESL Awareness Week
A. Gov. Kitzhauber's "official proclamation" was received. Thanks to all who contributed to the statistics and format of information; it is all published on www.ortesol.com. These documents can be used as resource in the future.B. Several board members recounted their involvement / their institution's involvement
1. Molly bought T-shirts for ESL Awareness week and wrote an article on ESL myths for the school paper. She will submit it to the ORTESOL newsletter.2.Reuel wrote an article about the lab school and an emphasis on International Food was facilitated by the Cascade campus in the cafeteria.
3. The Multicultural Assembly had a lot of participation by International students at Cleveland.
4. U of O International Night had biggest attendance this year.
5. Mt. Angel will have a workshop for professors in order to educate on how to teach for international students.
V. Web Site Updates (including ESL Awareness Wk document)
A. ORTESOL now officially has the domain name www.ortesol.com. Bill is converting everything to the new address and will post pictures of the ORTESOL leadership.B. Tal will change the URL on the newsletter. Bill will publish Molly's articles re: ESL myths on website.
VI. TESOL 2002
A. Kathy said thanks for being sent to TESOL.B. TESOL Award to ORTESOL for 25 years of affiliation: A plaque and certificate for 25 of affiliation and service was given by TESOL and they will be sending a handbook for affiliates. The President will post the plaque and framed certificate and it will be handed down to each President. Molly suggested making a bulletin board with relevant statements to be passed down, as well.
C. ORTESOL Affiliate Booth: The Newsletter was a great resource for the booth.
D. Raffle donation: Kathy received a thank you from TESOL for the raffle donations she had sent in.
E. Nominations for National Offices: Affiliates have been told by TESOL that they must invite affiliate members to run for national offices
F. Nattinger Grant
There was discussion regarding the need to publicize more about the Nattinger grant for membership to travel to TESOL. Molly will contact the recipient for this year's grant to remind her to write an article or give presentation.
G. Presenter Fees / Fees
1. There was discussion about whether ORTESOL can subsidize membership presenters' AV fees when they present at TESOL. The members' institution can be applied to first, then the presenter can apply to ORTESOL. There needs to be research regarding the appropriate channels to address the issue to TESOL and perhaps ORTESOL and other affiliates can send a letter concerning the AV fees. Kathy will start a ListServ discussion re: this issue with the other affiliates.2. Anne moved to allot $1000 to be divided per individual for AV expenses. The Past President, President, and President Elect can decide how to divvy up the sum. The line item can be amended at a later date. The motion was approved.
3. The question was raised regarding how affiliates can track how their attendance fees are utilized?
H. Travel Budget
A motion was made to change the President's Travel Budget by utilizing government rates for per diem expenses. Molly moved to set travel amount to $1500, to include air fair, lodging, transportation, registration and per diem set by government rate for that city. The motion was approved and passed.
I. ORTESOL Party at TESOL budget item
Expenditure was around $60 for TESOL 2002. A motion was made to change the yearly Refreshment budget item estimate to reflect the ORTESOL TESOL party to $400. The motion was passed for a $400 Refreshment Line Item.
VII. ORTESOL 2002 (Friday, November 8, 2002)
A. The site is the Willamette Educational Services District Conference Center. 250-300 will be able to be seated in new conference room and the rooms are all scheduled. New lab resources will have 25 computers. The total fee is $2530.B. The Plenary Speaker is Heide Wrigly. Three possibilities for the plenary session regarding literacy were discussed. Heide will try to link her topic for k-12, community college, and academic levels and her workshop session will highlight her presentation for TESOL. Her fee is usually $1000-$1600 normally but she said she would be flexible. ORTESOL will pay $1000 plus expenses.
C. It was decided that the Newsletter should address the issue of the increasing size of the membership vs. use of facilities that are cheap and have technology.
VIII. First Vice-President Duties & ORTESOL 2003
A. It was decided that the 1st V.P. should plan for ORTESOL for a year out.1. There will be a change to the 1st V.P. job description to reflect this outward planning.2. This will also allow for smoother transition. Room assignments should be made after reading papers to get better idea of capacity.
3. Reuel will try to start planning for 2003 and reserve Diane Larsen-Freeman as the plenary speaker. Two possible dates of Oct. 24 or Nov. 7 were discussed. Reuel will check into room availability for a Friday date vs. Saturday date.
4. Reuel will make the changes to the job description and circulate through email for approval.
IX. ORTESOL Meeting Day Changes & Nominations
A. Molly passed out nomination list.B. There was no nomination for 1st V.P. yet. An email to the ListServe re: 1st V. P. position to membership will be posted. Molly will also try to find candidates to "run against" these positions.
C. The ORTESOL meeting day was discussed and it was decided that a rotating meeting schedule between Saturdays and Sundays would be possible if Greg Davis is elected. The first meeting could be on a Sunday.
X. Workshop Policy
A. There was discussion regarding Members vs. Non-Members who attend workshops.a. It was decided that Non-Members will pay a $5 extra fee.b. It was decided that involvement of ORTESOL with workshops will be in the form of the $200-$400 grant.
c. There will be a 50/50 split of any profits or, if there is a deficit, ORTESOL can absorb it.
d. It was decided that the over-all fee will be raised and an extra fee added for late registration, in order to encourage timely registration. There will be a $5 extra fee for non-members and $10 discount for early registration.
B. Alison will get back to the board regarding the numbers from the previous workshop.
XI. OABE (Oregon Association of Bilingual Education) Affiliate Invitation
A. The letter from Kris Kibbee was circulated.B. Kathy will find out all the details involved in being an affiliate and post to ORTESOL ListServe.
XII. Statewide Inservice Day Program
A. Jody Reece from Miami International University will present on teaching Content in K-12 ESL.B. Joel brought up the issue of the registration process.
a. It was decided to add a box onto the registration form for Fall Conference registrants to check if they've registered for InService.b. Everybody will pay the same amount for the InService; if they also attend the Fall Conference, they will get a discount.
C. Location: Salem Red Lion. The cost will go from a $40 to a $50 fee.
D. Publicity should be started soon.
XIII. ORTESOL Directory Information
A. There was discussion regarding members who are uncomfortable with their personal information being distributed via the directory. It was decided that a line will be added to say "Do not include my personal information in the ORTESOL Directory" on the registration form.
XIV. REPORTS FROM BOARD MEMBERS:
A. Past President1. Nothing to report.2. Molly has the posters for the next newsletter. Molly will find out about Membership 25 years ago.
B. Second Vice-President
1. Pat reported via Kathy that there are 490 members. It was decided that the 500th member will get a T-shirt.2. The possibility of an ORTESOL t-shirt or pin in the future to commemorate 25th year to sell at Conference was discussed.
3. There was discussion regarding the 25th anniversary theme for Fall Conference. Further ideas will be posted to the board via email.
C. Secretary
Nothing to report.D. Treasurer
Juliet passed out the budget and reviewed it.E. ORTESOL Newsletter
1. Tal will include in the Spring newsletter information regarding the following: ai. calendar of events, (such as the Krashen workshop, the Inservice, the Oregon Summer Bilingual Institute, the Fall Conference),ii. the tentative involvement of Diane Larsen-Freeman at the 2003 conference, NAFSA, a call for papers, a call for board member nominations&emdash;Molly will give a blurb about that.
iii. Tal will also include information about the 25-year award, ESL week proclamation, Molly's ESL article. Theme for Fall Conference: 25 year Silver Anniversary&emdash;ideas will be generated over email. Tal will advertise the call for papers in the newsletter and Bill will post it on the website. These should include encouragement of electronic submission and spelling out acronyms.
2. A photo will be included for the next newsletter.
F. Adult Education
Donna and Tom got the outreach letter out with newsletter to different schools and everything went well for that.G. Elementary/Secondary/Bilingual
A. ESL/Bilingual Caucus has been organized and met last Saturday to give a voice to teachers and issues esp re: endorsement and the perception of ORTESOL being associated more w/ higher ed than k-12.B. Joel felt he helped explain ORTESOL mission more and encourages working with them. In OEA resolutions, nothing dealing with ESL. The Caucus will try to address this. Joel will write a letter about this organization for newsletter and website.
H. Higher Education
A. Marna updated the directory for higher ed to give to Tom and Donna. She also researched the statistics for Awareness Week.B. Marna was thanked for hosting the meeting.
I. Socio-Political
Nothing to report (absent). Bill will double check that she is on list serve.J. Technology
A. Carol Scholl has asked for a listserve for Socio-Political issues.B. Bill can do this for any SIG and perhaps esp. for K-12.
K. Mailing Coordinator
Nothing to report.K. Publishers
A. There were ads from 2 publishers in the winter newsletter and one has paid so far. Anne has been corresponding about this.B. There is one new ad for spring newsletter. The Pearson representatives are working on getting speakers for conference.
L. Conference Coordinator
Helene will be working with the web to get volunteers for next conference. Tal should talk about conference volunteers, especially the free lunch, in the newsletter.
XV. Next Meeting
After the Fall conference between 5 or 5:30 plus dinner afterwards.
XVI. Meeting Evaluation
Meeting Evaluation was completed by all board members present.
XVII. Attachments
A. The following were handed out in this order:® ORTESOL Board Meeting Agenda
® OTESOL Board Member Information List
® ORTESOL Nominations form.
® Email message from Kris Kibbee.
® Information packet on OABE.
® ORTESOL Budget
Minutes respectfully submitted by Michele West
May 2002